Hostel outing management for students, parents and wardens
Client
Birla Institute of Applied Sciences
Industry
Education
Services used
Mobile app, web application
Timeline
60 working days
The client
Birla Institute of Applied Sciences (BIAS) in Bhimtal, Uttarakhand, has 1,000+ students living in its on-campus hostels.
The problem
Hostel outings were tracked in paper registers with no reliable record.
Whenever a hostel student wanted to leave campus, the request, the warden’s approval and the gate entry were all handled on paper. Paper registers gave no reliable record of who was out, when they left, or whether they came back on time. Parents had no visibility, and checking a past outing meant searching through registers by hand.
What we built
A mobile app connecting students, parents, wardens, security and administration, with digital requests, approvals and gate check-in.
- Students request an outing from the app.
- Parents are notified and can approve.
- Wardens approve or reject requests from their phone.
- Security checks students out and back in at the gate with a QR scan.
- Administration sees every outing on record, with reports.
How we delivered it
A team of four built and launched the system in 60 working days.
Team size
4 people
Duration
60 working days
Stack
Node.js, Flutter, React, MySQL, AWS
Results
5
Stakeholder roles connected
9,000
Outings processed a month
1,000+
Hostel students on the app
Paper outing registers are gone: every request, approval and gate check-in is on record.
In the client’s words
“They understood our exact needs. Clear communication. Felt like an in-house team.”
Dr. Neeraj Bisht, Deputy Registrar, Birla Institute of Applied Sciences
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